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Alfred University-Faculty and Staff

What You Need To Know About Being Added To The Statutory Payroll

• For each non-work-study job you are hired to perform within the College of Ceramics, your supervisor will need to complete a payroll authorization (PA) form. When this PA expires or if your hourly rate or account number changes, your supervisor will need to complete a new PA. In order for you to be paid, the Ceramics Payroll Office must have a current, authorized PA for you.

• If it is the first time you will be paid by Alfred University, students need to complete an I-9 Employment Eligibility form with the Financial Aid office located in Alumni Hall. Non-student employees need to complete this form with the Human Resources Office in Greene Hall. You will not be paid until this form is completed.

• If it is the first time you will be paid by Alfred University OR if your withholding status has changed, you need to complete a W-4 (Federal withholding allowance form) AND an IT-2104 (New York State withholding allowance form). These forms are available in the Statutory Payroll Office in Greene Hall.

• If you are being hired through the work-study program, you will complete the I-9 and W-4 with the Financial Aid Office and be given a green card. Your supervisor needs to complete the green card and the card must then be sent or delivered to the Statutory Payroll Office in Greene Hall (even though it says on the card to send it to Financial Aid.). If you have more than one work-study job, you will need to get a green card from Financial Aid for each position.

• You need to be sure to have a supply of time sheets and a payroll schedule (both available in the Statutory Payroll Office). Be sure you complete the correct color time sheet (blue for work-study, yellow for non-work-study). Your name, social security number, the current pay period dates, hours worked, your signature, and your supervisor's signature must be on the time sheet in order for it to be processed for payment.

• Time sheets need to be submitted in a timely manner. Any time sheet received after the deadline will be processed for payment in the next available pay period. Do not save up time and hand it all in at the end of the semester.

• Time sheets for work-study credit will only be accepted for hours worked during the current and previous pay period. After that time, the department's budget will be charged 100%.

• If you will be working off-campus (co-op or internship), you must stop by the Statutory Payroll Office before leaving campus for instructions about being paid while off-campus.

• When leaving campus for good, make sure we have a forwarding address for you so that we can be sure you receive your last paycheck and your W-2 in January.

• Direct deposit is available. Please stop by the Statutory Payroll Office with your checkbook or savings account deposit slip to enroll. If you have any questions, please contact Nancy Gillette in the Statutory Payroll Office in Greene Hall.