SECTION XIII – AVAILABILITY OF RECORDS

1. All incident reports, student judicial files, judicial proceedings and outcomes constitute "educational records" under the Family Educational Rights and Privacy Act and are subject to its release and confidentiality provisions, with the exception that the University may release the results of a related disciplinary hearing to an alleged victim of a crime of violence, and where the charges involve sex offenses (forcible & non-forcible), the student bringing the charges as well as the student charged will be informed of the final determination of any judicial body.

2. Incident reports and student judicial files will be maintained for seven years after the alleged incident and indefinitely following suspension (if the student is not readmitted to the University) or expulsion. At the end of these designated time periods, incident reports and judicial files will be destroyed.

3. If a student is held responsible for a violation of alcohol or drug policies, the parent or legal guardian may receive a copy of the letter sent to the student documenting the outcome of a related judicial hearing. Federal regulations permit this notification without the student's consent for those students who are under the age of 21. Notification may also occur if the judicial outcome is suspension or expulsion. This notification would be mailed to the address on record of the parent or guardian.