Use of Computing Resources
computers and networks at Alfred University provide students, faculty
and staff with powerful tools for communicating with others and
for supporting our educational mission. When used appropriately,
these tools can significantly enhance your experience at Alfred.
Unlawful or inappropriate use, on the other hand, can infringe on
the rights of others and may result in judicial proceedings and
the suspension or loss of computing privileges.
fundamental guiding principle for the use of computing resources
at Alfred is respect for the rights of others.
User ID and Password Confidentiality: (Occasionally the ITS Helpdesk will ask you for your username or password to assist with account issues over the phone or in person. In all other situations you should follow the guidelines below)
Users are responsible for safeguarding their User IDs and Passwords.
Never share your User ID or Password with anyone.
Never use anyone else's User ID or Password.
Users are responsible for anything sent or created using their
User ID and Password.
Users may not disguise or falsify their identity when using University
resources and networks.
Expectation of Privacy:
Alfred University computer users can expect reasonable confidentiality
in the messages they receive and the files they create. Information
Technology Services personnel do not routinely monitor an individual's
computer use, nor do they routinely examine files or read electronic
mail in an individual's account, or review any content on web
pages accessible through the University's website. However, Information
Technology Services staff is responsible for responding to alleged
abuses and has the right to investigate suspected offenses, to
suspend or revoke computing privileges, or to remove or deny access
to any content it deems objectionable or illegal.
System administrators have the right, but not the obligation,
to monitor system and network activities to ensure optimal performance
may not access (e.g. read, copy, alter, or delete) anyone else's
files, electronic communications, USB drives, printouts,
etc. without specific authorization from that user.
may not try to access another user's account or attempt to guess
or "crack" someone's User ID or Password.
Interfering with the activities of others:
may not modify, disable, or tamper with any files, software programs
or equipment (computers, furniture, printers, manuals) provided
by Alfred University, or attempt to bypass security measures in
place on the University system or the resources to which it connects.
work takes priority over personal and recreational use in computer
laboratories and the libraries.
Users may not use University resources to send material
that is fraudulent, profane, obscene, intimidating, threatening,
defamatory, abusive, offensive, or otherwise unlawful or inappropriate.
may not use University computing resources or networks for personal
gain, commercial or profit-making purposes unless specifically
authorized to do so by the appropriate University official.
may not use University resources or networks for political campaigning,
personal statements or unauthorized solicitation.
Wasteful or frivolous use: Any wasteful or frivolous uses of
computing facilities and resources are prohibited. Examples
of such uses include, but are not limited to, the following:
mail – chain mail usually contains phrases such as "pass this
on," "forward – don't delete," "don't break the chain," etc. Don't
fall for it; don't forward it, it is chain mail.
mail – mass mail through the Exchange distribution lists is only for announcements of an immediate nature. Access is only available through college Deans, Vice Presidents, and select directors who oversee areas such as campus safety, security, and telecommunications.
hoaxes – virus hoaxes on the Internet are widespread. Before warning
others about a virus, check its authenticity with the Helpdesk
unnecessary network traffic, for example, chain mail, spamming,
network scanning or probing.
Illegal use: Examples of illegal uses include, but are not limited
to, the following:
copying – contrary to popular belief, materials found on the Internet,
including text, digital images, trademarks, videos and digital
audio files (e.g. MP3 format) are typically protected by copyright.
You should always have permission to use any material you did
not create. "Fair use" of web-related copyrighted material may
be allowed under certain circumstances. Librarians at Herrick
or Scholes Libraries can assist you in determining "fair use."
note regarding digital music and sound recordings on the Internet:
The Recording Industry Association of America (RIAA) takes the unauthorized
use of music and sound recordings on the Internet very seriously.
The bottom line is that sound recordings are typically
protected by copyright, and copyright infringement (including unlawful
uploading and downloading of music files) is against the law. Penalties
are stiff (up to $250,000 in fines).
Some Examples of Prohibited Illegal Activity:
piracy – software is protected by copyright law and unlawful copying
of software is illegal.
phone or network lines.
– sending email in someone else's name.
pornography – uploading or downloading this material is a federal
of pornography to minors.
– may not be used in mail headers, computer names, file names, personal/organizational
web pages or any other output on University-owned computers or
threats and hoaxes – it is illegal to send a message via email
that threatens other persons or property. Federal authorities
may investigate these messages.
Email and Alfred Today are Official Communication Formats of Alfred University
In keeping with the August 18, 2005 directive from President Edmondson, email is an official means of communication at Alfred University. This formal statement establishes electronic mail as a proper and legal means of reaching the entire University community. It serves notice that everyone on campus is responsible for being aware of official information communicated electronically.
All faculty, students and staff are expected to review their Alfred email and Alfred Today regularly and respond as needed to those communications. Alfred Today is the daily bulletin of campus announcements and events and is distributed via Alfred email and website.
In addition, all faculty, students and staff (in cooperation with ITS) are expected to keep their email accounts in working order, so that they can both send and receive email communication.
Email is used to communicate academic, employee, and administrative information.
of Alfred University computing resources and networks, or behavior
that violates University policy or local, state or federal laws
may result in temporary or permanent suspension of computing privileges,
disciplinary action by the University and/or liability under applicable
civil or criminal laws.
Technology Services reserves the right to prohibit unauthorized
activities that disrupt network services.
and infringements under the Alfred University Responsible Use of
Computing Resources Policy should be reported to the Director of Information Technology Services or the Information Technology Services Helpdesk
As the technological landscape changes, portions of this policy may change without notification. It is the responsibility of all campus users to regularly review and adhere to this policy.