MS Forms Documentation

Learn how to make and use MS Forms.

Getting Started

  • Start by navigating to the Microsoft Forms website
  • Select the Get Started button
  • Login using your Alfred University email and password
  • You are now ready to start making and manipulating your own forms

Starting a new form

  • Select the button labeled New Form
  • Give the Form a title by clicking on the "Untitled form" text in the title box, and give the form a title and description that fits the form
  • If your organization has a logo or you have a photo that you would like to display at the top of the form, you can select the button to the right of the title field that has a photo icon on it to add in the logo or photo.
  • When you are finished, you can click on the add question to start creating your first question, or you can hit the Esc button on your keyboard to escape the edit window
Video of the process detailed in the above steps for creating a form in Microsoft forms.

Adding Questions

  • Select the button labeled "Add question"
  • Select a question type based on the question you have(see Question Types)

Question Types

**Important Note**: Many questions allow for subtitles which is a way to communicate with the user more about either the question or desired response.

  • Example:
    • Question: Please provide your email in the text box below
    • Subtitle: Enter an address where we can send an e-mail to confirm your order

To change whether or not you want any particular question to be required, select the button that appears as a slider to the left of the "Required" label at the bottom of the question panel.

To add a caption that describes any particular question, select the button that appears as 3 horizontal dots in the bottom of the question edit box and then select the "Subtitle" option to add the caption box.



Common uses

  • Choice is a commonly used form element
  • Meant for simple question and one or more choices
  • Choice should be used if answers are predetermined

Steps to build a choice question

  1. Fill out the question field
  2. You can add options using the add option button at the bottom left of the active panel or remove an option with the trash can to the right of the option you want to remove
  3. Fill out the options
  4. Make the question Required if you need it to be
  5. If you want the recipient to be able to select multiple responses, you can click the button that appears as a slider to the left of the multiple answers label
  6. Add a Subtitle if you need one
  7. To make it so that the question is a dropdown rather than seeing all choices, select the button that appears as 3 horizontal dots in the bottom of the question edit box and select the "Drop-down" option
  8. To make the answers to the question change order for each time this form is viewed, select the button that appears as 3 horizontal dots in the bottom of the question edit box and select the "Shuffle options" option
Video of an example choice field being setup using some of the steps in the process detailed in the steps above.

Common uses

  • Text is a commonly used form element
  • Meant for simple questions with written responses
  • To be used if responses are unknown

Steps to build a text question

  1. Fill out the question field
  2. If you want to make the question have a long answer field which will look like a tall box rather than a single line, you can click the button that appears as a slider to the left of the "Long answer" label
  3. If you want to add restrictions to what answers are allowed, select the button that appears as 3 horizontal dots in the bottom of the question edit box and select the "Restrictions" option; it should be noted, restrictions only apply to numerical entry
  4. Add a Subtitle if you need one
  5. Make the question Required if you need it to be
Video of an example text field being setup using some of the steps in the process detailed in the steps above.

Common uses

  • Rating is a commonly used form element
  • Meant for simple questions to gauge how good or bad a single question is on a scale of 1-up to 10 stars or numbers
  • To be used if there is something to be rated

Steps to build a rating question

  1. Fill out the question field
  2. You can choose how many levels you want to have by selecting the dropdown labeled levels and selecting the number of choices the recipient should have
  3. To change the symbol used, select the dropdown labeled Symbol and selecting either star to have stars or number for a selection that consists of numbers starting at one and going to the number of levels selected
  4. To add explanatory labels for the highest and lowest ends, select the button that appears as 3 horizontal dots in the bottom of the question edit box and select the "Label" option
  5. Add a Subtitle if you need one
  6. Make the question Required if you need it to be
Video of an example rating field being setup using some of the steps in the process detailed in the steps above.

Common uses

  • Date is a commonly used form element
  • Meant for finding a singular date
  • To be used if there is a date to be found

Steps to build a date question

  1. Fill out the question field
  2. Add a Subtitle if you need one
  3. Make the question Required if you need it to be
Video of an example date field being setup using some of the steps in the process detailed in the steps above.

Common uses

  • Ranking is an uncommonly used form element
  • Meant for finding where users rate options from best to worst
  • Similar to rating, but for uses of comparison instead of individual option ranking
  • To be used if there are a number of options that need to be ranked from best to worst (Or first to last)

Steps to build a ranking question

  1. Fill out the question field
  2. You can add options using the add option button at the bottom left of the active panel or remove an option with the trash can to the right of the option you want to remove
  3. Fill out the options
  4. Add a Subtitle if you need one
  5. Make the question Required if you need it to be
Video of an example ranking field being setup using some of the steps in the process detailed in the steps above.

Common uses

  • Likert is a commonly used form element
  • Meant for finding how many statements rate with a user
    • Along-side customizable options
  • Similar to Rating, but meant to have customizable options
  • To be used if there are group of statements that need to be ranked from custom options

Steps to build a ranking question

  1. Fill out the question field
  2. You can add statements using the add statement button at the bottom left of the active panel or remove an statement by selecting the trash can to the right of the statement while its title is selected to edit
  3. Fill out the Statements
  4. You can add options using the add option button in the far right of the options row of the table or remove an option by selecting the trash can to the right of the option while its text is selected to edit
  5. Fill out the options
  6. Add a Subtitle if you need one
  7. Make the question Required if you need it to be
Video of an example likert scale field being setup using some of the steps in the process detailed in the steps above.

Common uses

  • Net Promoter Score is an uncommonly used form element
  • Meant for gauging user satisfaction
  • To be used to gauge possible user engagement

Steps to build a ranking question

  1. Fill out the question field
  2. Change the labels for the ends of the scale by selecting the text box for the 0 option and the 10 option
  3. Add a Subtitle if you need one
  4. Make the question Required if you need it to be
Video of an example net promoter score field being setup using some of the steps in the process detailed in the steps above.