Student Employment
What to do before new employment begins:
Students may NOT begin working without completing the necessary paperwork (listed below) and producing their I-9 documents to the Human Resources/Payroll Staff. The I-9 process is a Federal requirement that verifies an employee's right to work in the United States. Students must complete this process with a member of the HR/Payroll staff no later than their first day of employment.
To schedule an appointment, please click the link below:
Patty Barber (for students with the last names A-L)
Sabe Phelps (for students with the last names M-Z)
For Returning Student Workers Only:
If you are a returning student worker and have already competed your I-9 in the last year, you will not need to schedule an appointment.
Work Study: If you are work study and receive an Employment Authorization Card from Financial Aid and it has I-9 printed on the bottom, once that form is filled out by your Supervisor of your Work Study position, you can return that form and your Notice and Acknowledgement of Pay Rate and Payday to Financial Aid in Alumni Hall before your first day of employment.
Contact Financial Aid for additional Employment Authorization Cards.
Student Worker Payroll Documents:
Work Study Students:
- Employment Authorization Card from Financial Aid
- Notice and Acknowledgement of Pay Rate and Payday (LS 54)
- W4
- Appropriate I-9 documents (must be original and unexpired, no copies or expired documents will be accepted)
- Bank account and routing number for direct deposit (optional, not required)
Non-Work Study Students:
- Student payroll authorization form or EPAF (completed by your Supervisor)
- Notice and Acknowledgement of Pay Rate and Payday (LS 54 hourly) (LS 59 stipend)
- W4
- Appropriate I-9 documents (must be original and unexpired, no copies or expired documents will be accepted)
- Bank account and routing number for direct deposit (optional, not required)
If Student is International (additional documentation needed):
- Passport
- Visa
- Social Security Card or Letter of Application
- I-94
- I-20
Student Employment Rules:
- You may only work 20 hours a week between all positions that you hold, regardless of Work Study or Non-Work Study status. Our payroll week is Sunday-Saturday and you must stay at or under 20 hours a week.
- If you work a shift of more than six hours, per New York State regulations, you must take a minimum of a 1/2 hour (unpaid) mandatory break. You must clock out on your timesheet to show the break.
- You are required to submit electronic timesheets in Bannerweb by 12pm (Noon) on alternate Mondays, please see the payroll calendar below for due dates. If you miss the Bannerweb deadline, you must stop in and see Payroll in Greene Hall for a paper timesheet.
Student Employment Dates for Supervisors:
2023-2024 Important Dates to Remember:
Work Study:
Work-Study Dates Fall - 8/28/2023-12/15/2023
Work-Study Dates Spring - 1/16/2024-5/6/2024
Non-Work Study:
Non-Work Study Dates - 8/28/2023-5/11/2024
Summer 2023:
Summer Work Dates - 5/12/2024-8/25/2024
Helpful Links:
How to enter your hours worked into Bannerweb
Section 511.15 of the Law states that the term “employment” does not include services rendered for an educational institution by a person who is enrolled and is in regular attendance as a student in such an institution, or the spouse of such student employed by that institution if such spouse is advised at the beginning of such services that the employment is provided under a program of financial assistance to such student and will not be covered under this article.
This makes student workers ineligible for Unemployment with New York State.