Conduct Availability of Records
Most incident reports, student files, and records pertaining to student conduct proceedings and outcomes constitute "education records" under FERPA and are subject to its release and confidentiality provisions.
If a student is held responsible for proscribed conduct consisting of a violation of alcohol and/or drug policies, the parent or legal guardian may receive a copy of the letter sent to the student documenting the outcome of a related student proceeding. Federal regulations permit this notification without the student's consent for those students who are under the age of 21 at the time of notification. This notification would be mailed to the address on record of the parent or guardian. In addition, the University reserves the right to release information regarding disciplinary proceedings in other circumstances when required or permitted under applicable law, including but not limited to FERPA.
Conduct records are retained for seven (7) years after the student has separated from the University EXCEPT the conduct records of students expelled or who do not return from a suspension are retained indefinitely. Starting 2014 all investigations that fall under Title IX or VAWA are also retained indefinitely.