Conduct Policies & Procedures
Proscribed conduct may be reported by any member of the residence life staff, public safety staff, Alfred Police Department, or any other individual submitting an account of an incident to the Dean of Students. An incident report should be submitted as soon as possible after the event takes place, although the Dean of Students may accept incident reports at any time.
- The Dean of Students or designee may conduct an investigation to determine if the charges have merit and/or if they can be disposed of administratively in an informal resolution conference by mutual consent of the parties involved on a basis acceptable to the University official.
- An informal resolution conference is a meeting between an accused student and the Dean of Students, a residence life professional staff member or other designee. The purpose of the informal resolution conference is to examine the incident report, listen to the student, discuss circumstances regarding the incident, and hear the student’s concerns. Any resolution resulting from an informal resolution conference shall be final and there shall be no right of appeal.
- The informal resolution conference will ultimately result in the student deciding whether to accept responsibility for any charges and/or sanctions assigned or to request a hearing. When a student leaves an informal resolution conference, he/she will receive a copy of the informal resolution agreement, which includes a statement of the charges, proposed findings as to responsibility, and proposed sanctions and/or other methods of resolution. If, after the informal resolution conference, the student is unsure as to whether or not he/she wants to take responsibility for the allegation of proscribed conduct discussed, the student may have an additional three (3) business days to further contemplate his/her involvement in the incident and/or decide on his/her action regarding the choices outlined in the informal resolution conference. In some situations, the student may ask to have additional information submitted to the University official conducting the conference and/or request additional investigation by or on behalf of that official to clarify the behavior or circumstances surrounding the complaint. If the student does not respond within three (3) business days, the findings and sanctions previously discussed in the conference and referenced in the agreement may be assigned. If the student contests the charges and/or sanctions and requests a hearing of his/her case, the case will be referred either to an administrative hearing, a Peer Review Board hearing, or University Student Conduct Board hearing.
- Because of the nature of this process, most conferences do not deal with contested facts and most incidents will usually be resolved at the first meeting. If the accused student does not take responsibility for the charges and/or the charges otherwise cannot be disposed of by an informal resolution conference, the University official conducting the conference may later serve in connection with further disciplinary processes with respect to the matter. If the student accepts responsibility for the charge(s) but sanctions are not agreed to, subsequent process, including a hearing if necessary, shall be limited to determining the appropriate sanction(s).
- For matters not resolved in an informal resolution conference, the accused student will receive written and/or electronic notification via University e-mail of the charges, including date and location of the reported incident(s) if known; the type of hearing that will take place; and a reference to the hearing procedures that will be followed. This notification must be personally delivered, emailed or placed in the on-campus mailbox a minimum of three days prior to, the date of the scheduled hearing. The accused student may waive the right to this notice.
- If a student fails to appear at a hearing, or declines to answer questions or make a statement, a decision will be rendered and an appropriate sanction may be assessed based on the available information. A hearing may only be postponed upon written request to, and at the discretion of, the hearing officer or chair of the hearing board (as applicable).
- Notification letter of the outcome will be mailed/emailed to the student within 7 business days of the conclusion of the hearing.