Policies and Procedures for Use of Susan Howell Hall

Reservations

Requests to use Susan Howell Hall should be sent to the Center for Student Involvement to reserve the space and make arrangements with them to get and return the key.

FILL OUT ROOM RESERVATION FORM

Alcohol requests

If you wish to have alcohol at your event it must be provided by AU. A completed Alcohol Event Form must be submitted to the Student Experience Office at least 3 weeks prior to the event as a special liquor permit may be required

Dining needs

If you wish to have your event catered, please contact the Center for Student Involvement to make arrangements. You may provide your own food, however you will be responsible for clean-up (see below). Dining Services has table cloths and napkins for rent for a modest fee; contact us for details.

Room Set-up

If you have special room set-up requirements, you will need to email your request/s to: Physical Plant via work order if the event will be held during the academic year (mid-August to mid-May); or send your request/s to: Center for Student Involvement if the event is being held over the summer (mid-May to mid-August) listing your specific set-up needs. Please note: additional charges for set-up may be assessed therefore an account number or name and address of person to bill will be required at the time of the request (please include in email).

Fees

The rental fee is $200/day; however, this may be waived for AU faculty and staff as long as you agree to the following terms:

• Clean up the space after the event. Put all garbage in garbage bags (provided by you) and place them downstairs by the kitchen
• Take down all decorations (crêpe paper, balloons, ribbon, signs, etc.; the use of confetti is not recommended) and clean up any residue from them; remove all flowers and floral arrangements
• Furniture returned to its original location if you handled your own room set-up
• Take all dishes and left-over food and beverage items with you
• Make sure all lights are turned off, windows are closed and locked, and the building is locked and secured
• Return the key to the Center for Student Involvement

Failure to comply with these instructions will result in your being charged the daily rate of $200.