Policies and Procedures for Use of Susan Howell Hall

Below are the policies and procedures for Alfred University employees requesting the use of Susan Howell Hall:

  • Reservations: Requests to use Susan Howell Hall should be sent to Emma McDowell to reserve the space and make arrangements with her to get and return the key.
  • Alcohol requests: If you wish to have alcohol at your event it must be provided by AU. A completed Alcohol Event Form must be submitted to the Student Experience Office at least 3 weeks prior to the event as a special liquor permit may be required
  • Dining needs: If you wish to have your event catered, please contact Emma McDowell to make arrangements. You may provide your own food, however you will be responsible for clean-up (see below). Dining Services has table cloths and napkins for rent for a modest fee; contact us for details.
  • Room Set-up: If you have special room set-up requirements, you will need to email your request/s to: Physical Plant via work order if the event will be held during the academic year (mid-August to mid-May); or send your request/s to: Emma McDowell if the event is being held over the summer (mid-May to mid-August) listing your specific set-up needs. Please note: additional charges for set-up may be assessed therefore an account number or name and address of person to bill will be required at the time of the request (please include in email).
  • Fees: $200/day; however, this rental fee may be waived for AU faculty and staff as long as you agree to the following terms:
  • Clean up the space after the event. Put all garbage in garbage bags (provided by you) and place them downstairs by the kitchen
  • Take down all decorations (crepe paper, balloons, ribbon, signs, etc.; the use of confetti is not recommended) and clean up any residue from them; remove all flowers and floral arrangements
  • Furniture returned to its original location if you handled your own room set-up
  • Take all dishes and left-over food and beverage items with you
  • Make sure all lights are turned off, windows are closed and locked, and the building is locked and secured
  • Return the key to Emma McDowell
  • Failure to comply with these instructions will result in your being charged the daily rate of $200