Motor Pool Regulations/Policy

  • No smoking in vehicles.
  • No pets in vehicles.
  • Seatbelts must always be used by all passengers.
  • All local and state speed limits and laws must be adhered to. The driver assumes personal responsibility for any violations incurred.
  • Keys can be picked up at the Motor Pool between the hours of 8:00 a.m. and 3:00 p.m. If departure is scheduled on a weekend or before 8:00 a.m. during the week, keys must be picked up the day before (and in the case of weekend travel, on the preceding Friday).
  • Vehicle must be returned to the motor pool parking lot by return date and time on reservation. If vehicle is not returned by this date/time, the department will be charged a late fee.
  • Keys and fuel card must be returned to the motor pool office or drop box located on the side of the Motor Pool garage.
  • All garbage must be removed from the vehicle. Failure to remove garbage will result in additional fees.
  • Seats cannot be removed from passenger vehicles. If additional space is required, a Stow-N-Go minivan must be requested where the seats fold into floor.
  • In the event of an accident, the vehicle registration card, insurance card, and an accident report form are available in the glove compartment. All accidents or damage to the vehicle must be reported immediately to 607-592-0154. An accident form (available in the glove-compartment) must be completed and submitted when returning the vehicle.
  • Students taking a vehicle 200 miles or more one-way and staying overnight are required to have a faculty or staff advisor/coach accompany them.
  • Only registered drivers are permitted to drive.
  • Individuals may be denied driving privileges based on driving record.


  • Alfred University has vehicles that may be reserved for staff and student use when traveling on University business. Prior to reserving a vehicle, individuals must register to drive (this can be done online).
  • To reserve a vehicle, go to the Motor Pool Reservation link and complete the reservation form. Once submitted, your request will be reviewed to determine if a vehicle is available for the selected dates. Motor Pool will send a confirmation notice if a vehicle is available for the dates, time and type of vehicle requested. If no vehicles are available for your dates, a denial notice will be generated.

In order to maintain effective oversight of the University’s owned vehicles, regular review of Motor Vehicle Records (MVR) will be completed for all operators of University vehicles. Alfred’s Driver Review Committee will review questionable Motor Vehicle Reports (MVR).

Before a vehicle can be used by any Alfred University driver, the individual must:

  • Complete the driver registration form and list all traffic violations within the past 36 months (5 years for DUI)
  • Possess a valid, current driver’s license
  • Be licensed for at least 3 years

Driving privileges will be suspended or denied when DMV driving history reflects the following violations:

  • Receipt of citation for the following violations during the past five years results in automatic denial:
    • Driving under the influence of alcohol or drugs
  • Receipt of citation for any one of the following driving violations during the past three years:
    • Careless or reckless driving
    • Fleeing a law enforcement officer
    • Homicide or assault through use of motor vehicle
    • Drivers who currently have a suspended or revoked license
    • Speeding (more than 20 MPH over limit)
    • Reinstated license in effect for less than one (1) year after revocation
    • Moving violation or accident - 21 years of age or younger

Driving privileges may be suspended when DMV driving history reflects the following violations:

  • Two of the following occurrences during the past three years:
    • Speeding (less than 20 MPH over limit)
    • Speed greater than reasonable or prudent or too fast for conditions
    • Failure to yield
    • Failure to obey traffic sign or signal
    • Improper backing, turning, or passing
    • Following too closely
    • Careless operation of vehicles
    • Accident
    • Leaving the scene of an accident
    • At-fault and/or moving violation
    • Any other moving violation
    • Drivers with between four (4) and seven (7) points on license

Drivers cited for operating a vehicle while using a mobile device either for talking or texting will incur a one-year suspension of driving privileges. Drivers cited twice in a 12-month period will have driving privileges revoked.

There shall be no right of appeal from an automatic denial of Motor Pool driving privileges. Appeals of denial or suspension of Motor Pool privileges must:

  • Be received within fourteen (14) days after notice of suspension or revocation has been sent to the driver by the University
  • Be in writing and addressed to the Vice President for Business and Finance
  • State the basis and facts upon which the appeal is made

Whether a hearing is warranted shall be at the discretion of the Vice President for Business and Finance. There shall be no right to counsel in any appeal. Any modification of denial or suspension shall be within the sole and absolute discretion of the Vice President for Business and Finance and the decision shall be final and not subject to further appeal.

These standards may be modified from time to time and are made part of the rules and regulations governing the University’s Motor Pool.

  • Drivers call 866-329-3471 toll-free
  • Drivers give their card number, driver ID, location, and issue
  • NAC* will confirm that your driver's fleet card allows Roadside Services (i.e. that "Roadside" is checked under Product Controls in your online account. Fleet managers can confirm this setting in advance by using their online account or calling customer service.)
  • NAC coordinates contacting and dispatching a tow truck to driver's location. They will provide on-site support or tow the vehicle to a local service shop.
  • All charges for this service will be applied to your Fleet Card and seen on your statement in 30-60 days.

About NAC

Roadside Services is delivered through a partnership with the National Automobile Club (NAC), one of the premier service motor clubs in the United States.

  • Global Fleet (WEX) cards should be requested when trips may require a vehicle to be fueled. The cost of fuel is included in the per mile rate and is not an additional charge. Fuel cards also provide for roadside emergency repairs and services.
  • Contact information for roadside emergency services can be located in the vehicle’s glove compartment.

Registration Form