Student Print Management Program

ITS computer labs and AU's libraries have a Managed Printing Program for students. The purpose of this is to reduce unnecessary printing in public computer labs on campus.

How Does the Program Work?

Using a print management software program called PaperCut. AU assigns each student a set number of free printed pages per semester. Each student can view their printing balance as a dollar amount. After a student has exceeded the number of free prints, he or she may add money to his or her account and continue printing. At the end of the month, the individual's student account is charged for the extra amount. Any dollar amount added to a student's account is non-refundable.



The cost of printing per type
Type of Printing Total Cost
One Side, Black & White $0.03
Two Side, Both Black & White $0.03
One Side, Color $0.16
Two Sides, Both Color $0.16
Two Sides, One Black & White and 1 Color $0.10

Undergraduate Students

All undergraduate students are provided a print balance of $10.50, or 350 black and white pages per semester.

Graduate Students

All graduate students are given a balance of $24.00 or 800 black and white pages per semester.

Quicklinks

  • Check my Balance
  • Add Money to My Account
    Any dollar amount added to a student account will be non-refundable. It is suggested that small amounts be added at a time. Try and anticipate how much you will use for the current semester.

Checking My Print Balance

You may view your PaperCut account by going to http://print.alfred.edu or you can also always find links to print info on the my.alfred.edu website:

my au header pointing out useful info dropdown

MyAU Dashboard with an arrow pointing at 'my printing' under useful links

Click on "Useful Links" and go down to the "My Printing Status" link to check your current balance, or "My Printing Purchase" to purchase additional pages through your student account.papercut login screen

To view your balance or purchase additional prints, you will need to log in with your AU username and password.
MyAU login screen

MyAU header with an arrow pointing at 'My Dashboard'

Another way you can also easily access and maintain your print management is by logging in to "My Dashboard"
Print balance screen

After Logging in you should see a “Print Balance” Module somewhere in your dashboard view.

If you do not see this module, click “Settings” in the heading of the page.
Screenshot of 'My dashboard'screenshot of control panel modules with an arrow pointing at print balance

Check and toggle on the "Print Balance" module to make it active on the dashboard. You should see a green plus sign when it is on. Click "Done" and now you should see the print module on the page.

Add Money to My Account

It's important to remember that any dollar amount added to a student account will be non-refundable. It is suggested that small amounts be added at a time. Try and anticipate how much you will use for the current semester.

  1. Go to Purchase Additional Printing
  2. Login with your AU Username and Password if you weren't logged in already.
    AU Username does not contain "@alfred.edu"
  3. Complete the and submit the form.

Any dollar amount added to a student account will be non-refundable. It is suggested that small amounts be added at a time.

  • Herrick & Scholes Libraries
  • Olin 215 Lab

See all Campus Computer Labs, Locations, and Capabilities

Will student groups have their own printing accounts, or do group members need to use their own accounts for group-related printing?

Each student group will have its own account. It will be up to the group to decide how it is used, and who is allowed to use it.

How many copies will be allotted to student groups?

1000 pages per semester.



How to Print

Students can print on campus printers using a "fob" or by entering their Alfred username and password. Students can also print from their own device or laptop wirelessly through WebPrint.



Activating Your AUPrint Fob

  • Go to the Toshiba Printertoshiba
  • Swipe your Fob
  • Type in your Alfred username (the first half of your email address. Does not include "@alfred.edu")
  • Type in your Alfred password (same password you use for your email)
  • Select "associate card" access button on printer
  • Logout by choosing the ACCESS button and then click Yes.


Releasing print jobs using your Fob:

  • Print your document to the AUPrint printermessage
  • Wait for the print notification on the bottom right of the computer screen
  • Go to the printer and swipe your Fob
  • Your print job(s) will automatically be released from the queue access button on printer
  • Logout by choosing the access button and then click yes.


Releasing print jobs without the Fob:

  • Print your document to the AUPrint printerlogin screen
  • Wait for the print notification on the bottom right of the computer screen
  • Go to the printer and Enter your Alfred username(first part of your email username)
  • Enter your Alfred email password and click OK
  • Your print job(s) will automatically be released from the queue
  • Logout by choosing the access button and then click yes 

The WebPrint feature in PaperCut allows for printing from wireless devices to designated student printers and copier. All you need is access to the Internet, a valid PaperCut™ account, and have sufficient print credits for the job you want to print.

Before Printing:

File format alert – WebPrint will only accept PDF files and Microsoft Office program files (Word, Excel and PowerPoint). If your file is NOT in a native MS Office program format, you should create a .pdf file of it before you attempt to upload and print in WebPrint.

No print options – When you use WebPrint you won’t see the Print Options dialog box. Things like: page range, # per page, duplex printing and other specialized options are not available with WebPrint. WebPrint is setup to print Double-Sided.

Excel alert – If you want to print an excel spreadsheet make sure that it is the only worksheet in the workbook that contains data. WebPrint will print the entire workbook in the file that is uploaded. This means that if you have several worksheets (tabs) that contain data, they will ALL get printed. This could end up costing more money depending on how many worksheets you have in a workbook. Blank worksheets will not print. To print only one worksheet from a multi‐sheet workbook, simply copy the one worksheet to a new blank workbook. Some settings do not get copied with the data so remember to set up your page layout again so the formatting is correct for your data.

PowerPoint alert – When you choose to upload and print a PowerPoint file with WebPrint, it will print the individual slides. You will not get any other options. So, if you want to print Notes Pages, multiple slides per page, or any other views, you will need to print them from one of the public computers.

Log in to WebPrint

  1. Go to http://print.alfred.edu
  2. You will see a page with the PaperCut™ logon screen.
    Enter your Alfred username and password then click Login.
    The Username and Password are the same ones you use to log into your email.
  3. Click the Web Print option on the menu on the left.

Print Using WebPrint

  1. To start a new job, click the Submit a Job >> link.
  2. The printer will be AUPrint.
  3. Click the Print Options and Account Selection button on the bottom right
  4. Enter the number of copies you want to print (maximum 10 copies at a time)
  5. Upload Document >>button.
    NOTE: There is no option for choosing Double or Single Sided printing. Alfred University has set up WebPrint to print double‐sided. If you need single‐sided you will need to save your document to your U:drive or a flash drive and print from a public printer.
  6. Use the Browse (Windows) /Connect (Mac) button to navigate to the file you want to print. Make sure it is one of the accepted file types as shown in the information box.
  7. Once you have chosen your file click on the Upload and Complete>> button
  8. If the job is accepted by Web Print you will see verification on the screen, any errors will show in this screen also. The status of your job will change as the job is being processed.
  9. Once the job status is “Finished”, you can log out of the PaperCut™ website and go to the printer and swipe your fob.