Faculty and Staff Resources
As AU Faculty and Staff, we play a vital roles is helping ensure the success of our students. This page is designed to provide helpful information from our office for you to utilize when working with students.
Below are some helpful links, information and forms.
Banner INB
Banner INB is meant for Administrative Purposes only. If you are looking for BannerWeb information please navigate to the next section.
How to login to Banner AdminMore information on Banner Administrative System
How to request Banner 9 Admin Access
Below is our current list of the Functional Area Security Administrators (FASA):
| Admissions | Kyla Whannell |
| Financial Aid | Jane Gilliland |
| Finance | Jason Warner |
| Human Resources | Deb Drain |
| Payroll | Sabe Phelps |
| Student | Tammy Jurza Williams |
| Student A/R | Brenda Baker |
BannerWeb
BannerWeb is for Faculty to view advisees, administrative information, adding and changing grades, see their classes and much more. The information on BannerWeb pulls from BannerINB.
Catalog Maintenance is a vital part in ensuring the accuracy of the information provided with each years newly published catalog. Our Undergraduate and Graduate catalogs show the academic requirements for a degree within the year a student is matriculated to Alfred University. What is in the catalog for a student's matriculated year will be reflected on the student's degree audit. This is why it is extremely important to make sure maintenance is done and everything is up to date.
Clean Catalog
- All curricular additions / changes must be completed with final approval in the registrar’s office by March 30 each year to be in the catalog and be updated in Degree Works (student’s degree audit).
- Catalog staging is a process that allows us to make updates to next year’s catalog, without impacting the current catalog. The staged catalog that looks nearly identical to our existing catalog, but will be including a new URL each year.
- Reminder - When updating a student's catalog year, the student can only go forward not backwards.
- Example: If a student who matriculated to Alfred in Fall of 2022 wants to change their catalog year, they're new catalog year must be between Fall 2023 up to the most recently published catalog.
Should you have any questions or needed adjustments to the class schedule, please reach out to your department secretary and the Registrar's Office for assistance. If the issue is related to Canvas, please contact Meghanne Freivald.
INSTRUCTIONS For CLASS SCHEDULE MAINTENANCE
Instructions for Course Modality (Instructor Method)
REVIew the Schedule Grid
Time Charts
- Seat Time Chart: 1 credit = 50 minutes. For 15 weeks, 15 (weeks) x 50 min = 750 minutes. Total minutes is the standard and if meeting less than 15 weeks those minutes need to be condensed.
- Seat Lab/Studio Time Chart: 1 credit = 2 hours (120 minutes) up to 3 hours (180 minutes). 15 (weeks) x 120 minutes = 1800 minutes. Total minutes is the standard and if meetings are less than 15 weeks those minutes need to be condensed.
Additional Resources for Class Schedule Maintenance
Review list of Building codes
Review Military to Civilian Time Conversion Chart
Deadline
- Any course additions or changes must be made before March 1 to be included in the upcoming year’s catalog.
- When submitting form to C&T, consider reaching out to the unit your proposal being submitted for to ensure the proposal is received with enough time for the committee to discuss and review.
Policies and Procedures
- Changes in Currently Registered Programs
- Department Expectations: Curriculum
- Office of College and University Evaluation
- Credit Hour Policy: The definition of Semester Credit Hour is a unit of academic credit representing an hour (50 min) of class (such as a lecture class) or two to three hours of laboratory work each week for an academic (15 weeks) semester.
- Course Numbering System
- General Procedures for Review
Special Topics
- These courses are not regularly offered courses. They can be topics of interest for an instructor; to meet hot topics of the day; experimental; or courses that wish to be tested for consideration of becoming a regular course.
- However, a course can go straight to C&T without being a Special Topics course first.
- Special Topics course can be run up to two times without C&T approval. Afterwards, the courses should go through C&T to become a regular and permanent course.
- These new courses need to be in the catalog. As topics courses, their descriptions are not in the catalog and can be a challenge should a student need to transfer credit.
Degree Works audit are to make sure degree requirements are being met based on the year a student matriculated into the university. If you feel an audit isn't showing properly, run a degree audit incase of schedule or curriculum changes or reach out to the registrar's office before submitting a petition.
Do note that Degree Work petitions are different than requirement waivers. Waivers are to be used if a student doesn't meet the requirements as per policy but it is felt that they do meet the requirements in other ways. You can find the Waiver From within the Forms link in the next dropdown menu. Complete the form with advisor/dean’s office and submit to Provost for review. Meanwhile, petitions are for the unsatisfied requirements that should be satisfied per AU policy. Petitions need to be submitted through Degree Works and go through a multi-step manual process. Each petition goes through three key stages:
Degree Works petitions are a multi-step manual process. Each petition goes through three key stages:
- Submission – The petition is entered into the system.
- Approval – The petition is reviewed and approved.
- Application – The approved petition is manually applied to the degree audit.
Unlike an automated system, Degree Works petitions require manual processing, and each petition is marked with its current status. Due to workload and the multiple stages involved, processing may take up to two weeks. Here’s what each petition status means:
- Awaiting Approval – The petition has been submitted and is pending review.
- Approved – The petition has been approved but has not yet been applied.
- Applied – The petition has been approved and applied, and the changes should now be reflected in the degree audit.
- Rejected – The petition was not approved. In most cases, the petitioner will receive an email with the reason, and a comment will be included on the petition
The Family Educational Rights and Privacy Act of 1974 (FERPA) gives AU students certain rights with respect to their education records and who can access it. The link above will provide our page that lays out the policies and definitions of FERPA. Be sure to read!
All employees at Alfred University are expected to understand and adhere to FERPA and University policy in regards to protecting student data. Any student record files kept in any office (physical or electronic) should be secure and viewed or accessed only by those with an educational interest.
Example of educational interest
- An advisor would be allowed to see documents/records that are pertinent to the task of advising. Such as academic standing and mid-term grades.
- But seeing the details of a student’s tuition bill is not an educational interest.
To see due dates for submitting grades, please check the Academic Calendar or reach out to the Registrar's Office.