A/V Assistance for Events

Types of events include but are not limited to:

• Lectures and guest speakers
• Admissions events
• School/ college/ division events and meetings
• University-wide events and celebrations

To schedule an event in Holmes Auditorium or to request audio visual service elsewhere on campus, please contact the ITS Helpdesk at least two weeks prior to the event, to ensure the availability of staff and equipment.  Please be aware the reserving a room does not constitute an A/V request.  Requests to ITS for A/V service must be made as a separate transaction from your room reservation. 

Reservations are made on a first come, first served basis.  Service may be denied if the request is not made with adequate notice, or if appropriate staffing and/or equipment is not available.  When you make your request for service, please have the following information ready:

• The exact dates and times of the event, including rehearsals (if needed)
• The contact information of the AU staff member requesting the event
• The location of the event (Holmes Auditorium or elsewhere on campus)
• The type of audio visual support that is requested (equipment, goals, etc.)

A technician will respond to each request and initiate a conversation to discuss the goals for the event, and to begin the planning process.

If your event includes media (PowerPoint presentation, video, etc.), you must provide it to the assigned ITS staff member at least 48 hours prior to the event.  All media must be in its final form when it is shared with ITS; ITS staff do not create or manipulate content.  Providing the completed media ahead of time enables our staff to properly test your media in the space with our equipment to ensure success.