Mass Email Policy

Mass Mail and access to the exchange distribution lists for announcements of an immediate nature are only available through college deans and vice presidents, as well as a few other directors who manage campus safety, security, and telecommunications.

Commonly Used Student Distribution Lists

On Campus Student Lists:

To ensure that incoming (newly enrolled) students do not receive confusing campus communications, students are only added to these lists during the time period July through early September for Fall enrollees and during the time period of January through early February for Spring enrollees.  More specific information can be found in the Alfred University Campus Wide Processes. Please note: Students with a starting term code beyond current term code will not be added. 

List Name:  AU-Students-Campus
Description:  Exchange list of all students who attend classes on the Alfred, NY campus.

List Name:  AU-Students-Campus-UG
Description:  Exchange list for undergraduate students who attend classes on the Alfred, NY campus.

List Name:  AU-Students-Campus-GR
Description:  Exchange list for graduate students who attend classes on the Alfred, NY campus.

Off Campus Student Lists:

Students are added to these lists on a real-time (daily update) basis when they enroll.  More information in the Alfred University Campus Wide Processes document. Please note: Students with a starting term code beyond current term code will not be added.  

List Name:  AU-Students-AUNY
Description:  Exchange list for all AUNY students

List Name:  AU-Students-Corning-Community
Description:  Exchange list for AUNY students who attend classes at the Corning Community College campus.

List Name:  AU-Students-High-School
Description:  Local high school students who take classes at the Alfred, NY campus.

List Name:  AU-Students-Cross-Registered
Description:  Students taking courses with AU as non-matriculated students, but are attending another school full-time.

All Student Distribution List (Combined Both ON and OFF Campus):

List Name:  AU-Students-All
Description: Exchange list for all active students (regardless of location where they take classes).

List Name: AU-Faculty-Staff-Students-All
Description: Exchange list for all faculty, staff, and students (regardless of location). 

NOTE:  AU-Student-All is a hybrid list of both on-campus and off-campus students and will add/ remove students based on the combined criteria of On-Campus and Off-Campus Lists.

*Special Note: Approved employees who are in need of specialized student email lists can reach out to the Registrar’s Office for access to the Banner report SGZCONT.

 

Alfred Today (AU's Daily Newsletter)

Faculty, staff, and student organizations are welcome to share announcements and information with the campus community using Alfred Today, AU's daily newsletter. Guidelines are provided below.



Recognized student organizations, faculty, and staff may use Alfred Today to send announcements that pertain to the majority of all students, faculty, and/or staff. Alfred Today should not be used for such things as ride requests, items for sale, commercial promotions, or announcements of lost items. Those announcements/requests may be posted under the “classified” section of MyAU.

Messages promoting unauthorized fundraising or solicitation, personal business, or those deemed inappropriate for a campus-wide audience will not be accepted for distribution. Please refer to the Guidelines below for what is considered “acceptable.”

Messages that apply to small groups of people – members of an organization or students in a particular class or major – should be sent to a limited distribution list. Please consult the ITS Helpdesk for assistance in creating a distribution list.

Faculty, staff and recognized student organizations are permitted to send announcements to the campus-wide community through Alfred Today, in accordance with the guidelines outlined below. Individual students are not permitted to post items to Alfred Today.

What is acceptable? Essential information relevant to the mission of the University; items of interest to the campus community; and announcements of campus-wide events and activities. Announcements may be used a maximum of twice a week, and must be submitted prior to 2 p.m. the day before they are to appear in Alfred Today.

Alfred Today is considered to be an official communication medium for the University.

What is Not Acceptable?

  1. Postings not related to University business, activities or of interest to the general AU community.
  2. Postings in violation of Alfred University's Responsible Use of Computing Facilities Policy.
  3. Political statements, expression of personal opinion, conduct of personal business, unauthorized fundraising or solicitation (solicitation is defined as any verbal or written effort to raise funds through the sale of merchandise/services or through charitable donations as well as to influence opinions or to gain support for an issue or cause).
  4. Notices of houses or other items for sale or rent, requests for rides, lost and found. Information of this nature may be posted in the “classified” sections of MyAU.
  5. Multiple messages or reminders about a single event.

Appeals Process

Faculty and Staff: If an item posted to Alfred Today is not accepted for publication, an appeal may be made, in writing, to the Provost and Chief Operating Officer.

Students: If an item posted to Alfred Today is not accepted for publication, an appeal may be made, in writing, to the Vice President for Student Experience.