Tuition Remission Policy

1. Tuition remission is available to all regular full-time employees of the University, legally married employee spouses, University-recognized spousal equivalents, and dependent children. Eligibility begins with the first day of employment.
2. Dependent children are defined as the employee’s birth children or the employee’s legally adopted children whose age is less than or equal to 23 years on the intended date of enrollment for any given semester. To receive tuition remission after age 23, a dependent child must: have been enrolled in a degree program and attending classes at age 23; and maintain continuous enrollment (fall and spring semesters) thereafter with an active student status.
3. Employees and Spouses/Spousal equivalents are eligible for undergraduate and graduate courses. Dependent children are eligible for undergraduate courses and undergraduate degree programs only. Tuition remission is only applicable to tuition charges and does not include any fees or other miscellaneous expenses. Dependent children are not eligible for tuition remission for enrollment through the graduate schools.
4. In the Summer School Program, tuition remission will apply only to those courses with a sufficient enrollment of paying students as determined by the Provost and Chief Operating Officer. There is no tuition remission for Independent Study in the Summer School.
5. Tuition remission shall apply only for enrollment in credit bearing courses offered at Alfred University’s, Alfred NY campus. Tuition remission is not applicable to study abroad and study away programs. The one exception to study abroad programs is AU approved exchange programs. Tuition Remission may be used for exchange programs if full-time tuition is being charged at AU and an exchange agreement exists between AU and the abroad school.
6. Tuition remission for full-time students will be given less the student’s eligibility for the New York State Tuition Assistance Program (TAP) and other New York State awards designated for tuition. Students eligible for any New York State awards, not designated for tuition, may receive full tuition in addition to the award. A full-time student is required to file all the necessary financial aid applications to determine New York State award eligibility according to the schedule provided by the Financial Aid Office before tuition remission credit will be issued.
7. To continue eligibility for tuition remission, recipients must demonstrate the minimum academic performance standards as outlined in the Alfred University Financial Aid Satisfactory Progress Standards Policy. A copy of the policy is available at the University’s Student Financial Aid Office.
8. Upon the death or retirement of a full time regular employee, who at the time was eligible for the tuition remission benefit, his/her spouse/spousal equivalent and dependent children will continue to be eligible for these benefits.
9. Decisions regarding the interpretation of the provisions of this plan with respect to special conditions not covered shall be made by the Tuition Benefit Committee comprised of the following University positions: Director of Office of Human Resources, Registrar, Controller, Ceramic College Director of Business Affairs, and Director of Student Financial Aid.
10. University Officers reserve the right to place restrictions on the conditions of tuition remission, including the time frame for which it shall be operative in any specific case.

Procedure for Tuition Remission

Employee obtains the Tuition Remission/Tuition Exchange form from the HR Web Site or HR Office. Once form is completed, employee forwards to the Human Resource Services Office. The form is completed annually to request or continue the benefit.

The Director or Assistant Director of Human Resource Services reviews form and signs indicating employee is regular full-time. If request is for a dependent, HR is indicating that person listed is a dependent within the criteria of the Tuition Remission Policy. If a dependent child is over the age of 23, HR will contact admissions or financial aid for matriculation status. If non-matriculated, HR will contact the employee to review Tuition Remission policy.

Once approved, the information will be entered into Banner as a deduction on the employee’s record, and a report is generated daily of new approvals to Admissions, Financial Aid, and Summer Programs. HR may generate an all inclusive report upon request. The original form will be filed in the employee’s personnel file.

 

Policy#: I2
Revision#: 1
Revision Date: 4/09