Student Employment
What to do before new employment begins
Students may NOT begin working without completing the necessary paperwork (listed below) and providing their original I-9 documents to the Human Resources/Payroll staff. Copies will not be accepted. The I-9 process is a Federal requirement that verifies an employee's right to work in the United States. Students must complete this process with a member of the HR/Payroll staff no later than their first day of employment.
The Human Resources Office is pleased to announce designated times for student I-9 verifications. Please visit us during the following hours with your original documentation and completed paperwork:
- Monday, Wednesday, & Friday: 10:30 AM – 11:30 AM
- Tuesday & Thursday: 2:30 PM – 3:30 PM
We encourage all students to stop by during these times to complete their I-9 verification process. If you have any questions, please contact the Human Resources Office.
To schedule an appointment, please click the link below:
Please schedule with Bridget Bodnar.
For Returning Student Workers Only
If you are a returning student worker and have already competed your I-9 in the last year, you will not need to schedule an appointment.
Work Study: If you are work study and receive an Employment Authorization Card from Financial Aid and it has I-9 printed on the bottom, once that form is filled out by your Supervisor of your Work Study position, you can return that form and your Notice and Acknowledgement of Pay Rate and Payday to Financial Aid in Alumni Hall before your first day of employment.
Contact Financial Aid for additional Employment Authorization Cards.
Student Worker Payroll Documents
Work Study Students
- Employment Authorization Card from Financial Aid
- Employee Information Form
- Notice and Acknowledgement of Pay Rate and Payday (LS 54)
- W4
- Appropriate I-9 documents (must be original and unexpired, no copies or expired documents will be accepted)
- Bank account and routing number for direct deposit (optional, not required)
Non-Work Study Students
- Student payroll authorization form or EPAF (completed by your Supervisor)
- Notice and Acknowledgement of Pay Rate and Payday (LS 54 hourly) (LS 59 stipend)
- Employee Information Form
- W4
- Appropriate I-9 documents (must be original and unexpired, no copies or expired documents will be accepted)
- Bank account and routing number for direct deposit (optional, not required)
If Student is International (additional documentation needed)
- Passport
- Visa
- Social Security Card or Letter of Application
- I-94
- I-20
According to ICE rules, F-1 international students can work up to 20 hours per week on-campus while school is in session, and can work full-time during breaks and summer vacation when classes are not in session; this means they can work more hours during periods when they are not actively enrolled in classes.
Student Employment Rules
- You may only work 20 hours a week between all positions that you hold, regardless of Work Study or Non-Work Study status. Our payroll week is Sunday-Saturday and you must stay at or under 20 hours a week.
- If you work a shift of more than six hours, per New York State regulations, you must take a minimum of a 1/2 hour (unpaid) mandatory break. You must clock out on your timesheet to show the break.
- You are required to submit electronic timesheets in Bannerweb by 12pm (Noon) on alternate Mondays, please see the payroll calendar below for due dates. If you miss the Bannerweb deadline, you must stop in and see Payroll in Greene Hall for a paper timesheet.
Student Employment Dates for Supervisors
2025-2026 Important Dates to Remember
Work Study
Work-Study Dates Fall - 8/25/2025-12/12/2025
Work-Study Dates Spring - 1/20/2026-5/11/2026
Non-Work Study
Non-Work Study Dates - 8/25/2025-5/16/2026
Summer 2026
Summer Work Dates - 5/17/2026-8/23/2026
Helpful Links
Students accrue 1.33 hours of sick time, per bi-weekly pay period, that they work. Students may only use 56 hours maximum per calendar year from Jan-Dec. There is no maximum accumulation of accrued sick time.
Accumulated sick days are not payable to an employee upon termination of employment for any reason.
Section 511.15 of the Law states that the term “employment” does not include services rendered for an educational institution by a person who is enrolled and is in regular attendance as a student in such an institution, or the spouse of such student employed by that institution if such spouse is advised at the beginning of such services that the employment is provided under a program of financial assistance to such student and will not be covered under this article.
This makes student workers ineligible for Unemployment with New York State.