Receiving Your W2 Electronically

Alfred University is required by the IRS to furnish all employees with a Form W‐2 for each calendar year to be used in completing the employee's annual tax return. The Form W‐2 details the employee’s compensation and tax withholding amounts for the year.

Instead of paper copies, current Alfred University employees may choose to receive their W‐2 forms online through the BannerWeb system. Employees must provide their consent to receive all future W‐2 statements only in electronic format until consent is revoked.

To receive your 2019 W‐2 electronically you must consent before Payroll processes the paper copies (typically in mid to late January).

Advantages of receiving Form W‐2 electronically

  • Your W‐2 will be available sooner than a printed copy
  • You can reprint a copy of your W‐2 anytime during the year
  • No possibility that a Form W‐2 might be lost, stolen, delayed or misplaced by the US mail service
  • Multiple levels of security protect all information within the BannerWeb system
  • Access can be obtained anytime via the internet, anywhere in the world

Additional Information

If you do not choose to receive your W‐2 electronically, a paper copy will be mailed to your home address. Please ensure the Office of Human Resources has your up‐to‐date mailing address.

You will always have access to the electronic copy of Form W‐2 on BannerWeb even if you receive a paper copy at each calendar year end. This option is available for re‐prints for all years of employment.

If you do not consent to receive your W‐2 electronically and try to access it on BannerWeb, a message box will appear: “Please provide your consent to receive your electronic W‐2.” If you click OK, you will consent to receiving your W‐2 electronically. If you click Cancel, your W‐2 will be displayed and you will continue to receive a paper copy annually.

How to sign up for electronic retrieval of W2

  1. Go to BannerWeb
  2. Log in to BannerWeb-Sign in
  3. Click Employee Self-Service
  4. This will bring you to the “Main Menu”
  5. Select Taxes
  6. Select Electronic Regulatory Consent; “Electronic W-2 Consent” page appears
  7. Select Consent to receive W-2 electronically and Consent to receive 1095-C electronically then click Submit.

How to Access W2's After Consenting to Electronic Versions:

  1. Go to BannerWeb
  2. Log in to BannerWeb-Sign in
  3. Click Employee Self-Service
  4. This will bring you to the “Main Menu”
  5. Click Taxes (bottom left)
  6. Select W-2 Wage and Tax Statement
  7. From the drop-down menu, select tax year, then click display
  8. Using the Print function in the web browser, print out as many copies as you require

How do I revoke my consent?

Please contact a member of the Human Resources/Payroll team to revoke your consent for electronic delivery of your W2.